Paperless Meetings

Docuthèque Paperless Meetings is a specialized module within Docuthèque Entreprise used to prepare and hold paperless meetings. It can be used to:

  • Prepare and hold any formal meeting (city council meetings, functional commissions, executive committees, working committees, boards of directors, etc.)
  • Automatically create agendas when supporting documents are deposited
  • Append encrypted handwritten signatures to documents
  • Browse through supporting documents using a dynamic agenda
  • Preview the document classification before generating meetings
  • Annotate documents online
  • Assign access privileges to annotations
  • Automatically generate the resolutions and minutes
  • Consult archived meetings
  • Search for resolution details
  • Decrease document preparation and publishing time
  • Help implement "green" policies to avoid any waste of paper

(video in French only)

Key features include

  • Complete document life cycle management and archiving (for both paper and electronic content)
  • Extensive simple and advanced text-, metadata-, and annotation-driven search capabilities Boolean search, black lists, step by step, typeahead, etc.
  • Automatic generation of agendas using meeting-related documents
  • Version management (with roll back)
  • Native Microsoft® Office integration
  • GroupWise®, Lotus Notes®, OpenOffice, Adobe Acrobat®, Windows Explorer®, WordPerfect® connectivity
  • Powerful collaborative features and multi-user post-it–like annotations
  • Offline and mobile content access (iOS, Android)
  • PDF, PDF/A, XHTML conversion
  • Drag and drop management of content objects
  • Electronic/handwritten signature workflow management
  • Etc.

Benefits and applications

Save time and money

  • Improve work efficiency with real-time access to agendas and supporting documents while facilitating information queries
  • Ensure document authenticity using encrypted handwritten signatures
  • Unique collaborative environment
  • Eliminate handling and storing costs for all meeting-related documents

Improve department efficiency

  • Make documents easy to consult and meetings easy to prepare and hold
  • Simplify work by eliminating the shipping and handling of heavy and cumbersome documents
  • Offer a unique and easy-to-use access point to individuals who need to refer to decisions

Promote administrative, governance, and economic objectives

  • Offer a global and visionary approach to organizational information management
  • Conform to the requirements of the legal framework for information technology (L.R.Q C-1.1) in Quebec
  • Decrease the impact of the important resource attrition anticipated for upcoming years

Specifications

  • Windows XP or later (32 and 64 bit)
  • Internet Explorer 7.x or later
  • SOAP & CMIS compliant and RESTful