Salaberry-de-Valleyfield's municipal council unveils its paperless meeting solution live to its citizens and the media.

18/11/2008

For immediate release - Montreal, Quebec, Canada - November 18, 2008 - On November 18, 2008 at 7:00 p.m., in the council chamber of Salaberry-de-Valleyfield's city hall, the municipal council will hold, in front of its citizens, the media and through its local television station, its first meeting entirely without paper using Irosoft's Docuthèque module for paperless meetings.

A first for Quebec municipalities

Although other cities from the province of Quebec and elsewhere claim to hold paperless meetings, Salaberry-de-Valleyfield's council meetings are breaking new grounds because every document related to meetings are digital from the very beginning and are automatically integrated when preparing and holding these meetings.

Indeed, the registrar can easily assemble and organize all documents required by the council, including colour images (pictures, plans, etc.), as well as automatically generate the complete agenda for the meeting. This agenda contains hyperlinks to supporting documents.

Council members can easily view the agenda and supporting documents during the meeting, annotate documents and share, in real time, these annotations with other council members!

"This is the first genuine paperless meeting to take place in a Quebec municipality!" Says Jacques Lemieux, Treasurer and Director of the Finance and IT department of Salaberry-de-Valleyfield. "Docuthèque, Irosoft's integrated document management solution, allows us to write documents, prepare and hold meetings, and then archive these documents without printing a single page," he explains.

A revolution that benefits citizens

By using Docuthèque's module for paperless meetings, the mayor, his council members and every other administrative members help improve the city's management and operating costs.

Paperless meetings will soon be held by every department, which will allow the city to reach its objectives of increasing efficiency and team work while reducing the time and space wasted by paper management.

"Paperless meetings are undoubtedly the most spectacular step in the city’'s document management process, but it is only one aspect of the electronic revolution currently taking place," adds Jacques Lemieux. "In the end, the citizens are the ones who will benefit from this revolution," he concludes.